Email Signature Template

Email is the most used form of communication with TR’s external partners. Having a standard email signature provides a polished and professional brand presence.

Here’s how to get started:

  1. While logged in to your Team Rubicon email account, click on the gear icon in the top right of your screen.
  2. Type in “Email Signature” in the settings search box.
  3. On the left sidebar, under Layout, select Email Signature.
  4. Using the template below, copy and paste it into the text box in Outlook.
  5. Paste the template below into the text box.
  6. Update with your own information.
  7. When you are satisfied with the signature, click “Save” in the lower right corner.

 

Template:

FirstName LastName
Geographic area, Echelon, Functional Area
(O) 310.640.8787 | (M) 555.867.5309
Team Rubicon | BUILT TO SERVE
CFC #59162

 

(See more examples below)

 

Branch level example:

Jane Doe
Optional: (she/her/hers)
North Branch, Communications
(O) 310.640.8787 | (M) 555.867.5309
Team Rubicon | BUILT TO SERVE
CFC #59162

 

Local geographic level example:

Jane Doe
Optional: (she/her/hers)
North Branch, DC Metro, Communications
(O) 310.640.8787 | (M) 555.867.5309
Team Rubicon | BUILT TO SERVE
CFC #59162

 

For those who do all the things:
List secondary or any additional role/title after your primary.
Reminder: Train your replacement, change your socks and use the signature that’s most relevant to the task at hand.

Jane Doe
Optional: (she/her/hers)
North Branch, Communications
DC Metro Membership
(O) 310.640.8787 | (M) 555.867.5309
Team Rubicon | BUILT TO SERVE
CFC #59162

 

Phone/Mobile device versions:
Use your primary position. Keep it simple here.

Joe Smith
Optional: (he/him/his)
North Branch, Communications
555.867.5309
Team Rubicon
Teamrubiconusa.org


Joe Smith
Optional: (he/him/his)
North Branch, Communications
(O) 310.640.8787 | (M) 555.867.5309
Team Rubicon | BUILT TO SERVE
CFC #59162