Preparing for the Outlook Web Email migration

Last Update 7/12

Now that we’ve completed phase 1 of the Microsoft migration by implementing Azure Single Sign-On, we’re moving forward with the Outlook email migration. Phase 2 of this project is the migration of Gmail accounts to our new Outlook email service.

On July 25, the tech team will migrate all staff and volunteer leader Gmail accounts to Microsoft Outlook. Below you will find information on how to ready yourself for the upcoming email migration and what to expect on the day of the migration.

Please read these FAQs thoroughly and don’t hesitate to contact your local leadership or the Help Desk.

Access Outlook email

You will now access your email by visiting

Once logged in you’ll see the notice the Outlook application. At this time, you will only have access to use the Outlook Online web client.


Outlook email functionality should look familiar. Your emails might be filtered using the default “Focused” inbox functionality. This means that messages analyzed as important will filter to the top.



Your calendar should also look familiar.



You will have the ability to add Blue Jeans to events




Outlook training 

Learn how to use Microsoft Outlook email. Training includes how to set up your account and use Outlook Web Access. You’ll also learn how to manage your time with the Calendar and Tasks features.

Get the basics or explore more with these online training courses for Outlook.

Getting Help

Please visit the Help Desk for migration assistance. We will continue to add important information to this site, so please visit early and often!

Frequently Asked Questions

Can I access my email during the migration? ​​​​​​​​​​​​​​​​​​​​Will there be any downtime?

Yes, during the migration you will still have access to your Gmail account. New incoming emails will be forward automatically to your Outlook account.

Can I access my email during the migration? ​​​​​​​​​​​​​​​​​​​​Will there be any downtime?

How will my calendar be impacted?

Can I still access my Google Drive documents?

Will shared mailboxes get migrated?

How do I access my email on mobile?

Will my folders transfer?

Will my favorited or flagged emails transfer?

Will my junk mail/spam settings transfer?

If you have set any parameters in your Junk Mail/Spam, make note of them, such as trusted users or who you have on your block list, you will have to set them in your new account.