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How Team Rubicon Selects Greyshirts to Deploy Internationally

Pat Ross

Pat Ross leads Team Rubicon’s click to shovel experience, deploying volunteer disaster responders throughout the world. For six years he supported Marine Infantry Battalions and advised foreign military forces and then earned a Masters of Business Administration at The Ohio State University. He grew up in Connecticut and graduated from The Ohio State University with a degree in Political Science and the answers to all the world’s problems. After work, Pat can be found devouring excessive quantities of unidentifiable street food.


Disasters are no-excuse, results-only zones. We form high-performing teams by having a collection of seasoned, professional, and credentialed teammates.

“Building our international team requires fierce attention to detail and objectiveness. This is not a one-size-fits-all endeavor, but requires you to look at the whole candidate, their experiences, skill sets, and personality. Our missions are challenging, stressful, and unlike anything most people have experienced. We field innovative, experienced teams that make decisions to save lives.” Matt Pelak, International Operations Chief

Holding to Team Rubicon’s hard routine requires discipline and attention to individual actions. Your skills and efforts are needed on the ground, and in order to deploy team members internationally, we proactively seek highly qualified applicants to apply to be on a ready roster of volunteer members. This process is competitive.


Steps to joining the team

Go-Bag Packed

Are you fully prepared to deploy? This requires commitment and realistic understanding of one’s self. We deploy as teams. Are you fully capable of carrying your weight? Will you be there when your fellow Greyshirts need you most? What do you bring to the team?


  • Roll Call profile: Completed and current. Have you met all the requirements to deploy domestically? Have you filled out your Universal Profile with your skills and interests? Only those eligible to deploy domestically are eligible to apply for a slot on the international team, regardless of qualifications.
  • Resume: Submit a one-page tailored resume. Detail your specific skill(s) and experience. We seek highly seasoned practitioners, not generalists.
  • Letter of Intent: Why are you the right candidate for a specific spot on the team?
  • Current Passport: Must be valid for at least a year.


Administrative Review

Team Rubicon’s Membership Team reviews your application for compliance, consistency, and completeness. Those who fail to follow instructions do not proceed in the process, regardless of their qualifications. You may reapply after corrective action is taken.

Functional Endorsement

The Membership Team will evaluate if the position for which you are applying is consistent with what you have detailed on your resume, Roll Call profile, and letter of intent.

Screening & Interview

  • Screening: Our Subject Matter Experts review your resume and letter of intent to determine if you have the qualifications to fill the desired role.
  • Interview: If you’re a potential match for the position, you interview with a subject matter expert. The ideal candidate has an even disposition, a specific skill set, a spirit of service, and a genuine drive to make a difference for the right reasons.

Offer Letter

Now it’s time to commit. We’ll send you a letter asking for your commitment to the team. This is a volunteer position, and we expect you to sign your name and dedicate yourself to Team Rubicon’s Service Principles: tenacity, impartiality, accountability, collaboration, and innovation.


You’re on the roster. Now what?

“We deploy TR members on international operations based on their capacity to maximize aid delivered to disaster-affected populations. Any TR member in good standing, administratively ready to deploy internationally, and who displays the skills and temperament to be successful will be considered. The ultimate deciding factor is always our ability to deliver the highest impact possible to those in need.” – David Burke, Director of Field Operations

We expect you to remain ready to deploy by keeping current on training, certification, and personal readiness. Once on the roster, here’s how we’ll notify and select you to deploy on a reactive operation:

  1. Notification You will receive an email and text requesting you list your availability to deploy.
  2. Vetting We review logistics constraints and your skills to source the most highly qualified individual for a specific function on the team. Team composition is critical to success and slots are extremely limited.
  3. Go / no go dispatch instructions and follow-ups, hold fasts, and stand downs You will receive follow on correspondence via email. If administrative and logistics criteria are met, you will be immediately contacted with further instruction.
  4. Deploy In most cases, you’ll link up with the rest of your team at the National Operations Center in Dallas, TX. When we’re up against the clock and logistics, we may fly you straight to the disaster zone. Personal and gear readiness is imperative.

Team Rubicon has a hard-earned reputation, and the global humanitarian community has high expectations for us. We must continue to maintain the high state of personal and organizational readiness. When we receive the clarion call, we can respond immediately with a resounding, “Send me.”

View our Frequently Asked Questions about joining the team

Have more questions about international deployments?
Read this FAQ first or post them to this discussion board in Roll Call

Need help navigating Roll Call? Check out our instructional page on Vimeo